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DocumentCenter™ Secure, Easy to Use Document Repository DocumentCenter™ is a SaaS based document repository for storing and archiving all personnel records from date of hire to termination. DocumentCenter™ provides an immediately deployable solution with no hardware to buy or software to install.* It’s robust document management functionality includes document level security, robust search capabilities, audit trails, and flexible records management capability. Access to personnel records is limited to your security criteria and every access and action is tracked. Key Security Features Permission structures Audit logs Secure upload Electronic signatures System security Physical and environmental security Independent certification Redundant Data Facilities Security Overview The DocumentCenter™ hosted environment provides a secure online archive for your sensitive HR documents. Our systems have a number of security features to protect documents and ensure that only approved users are granted access. In addition, DocumentCenter™ is independently certified to SAS-70 Type II and ISO 27001, demonstrating compliance with the highest nationally and internationally accepted standard in information security management. Permission Structures The DocumentCenter™ environment has a flexible yet secure permissions structure for managing access rights. Any number of different document categories can be defined, and then different user groups with various sets of permissions to view each category can be defined. Users can be added to or removed from user groups according to your security criteria. Audit Logs Audit logs are generated by each and every access event involving your documents. Information retained includes identification of the authenticated party, the date and time of each access event, as well as records of which documents were accessed, emailed, or printed. Secure Upload Uploads are secured over 128-bit SSL technology, commonly used by banks, to ensure the safe transmission of financial information, to encrypt all upload processes and guarantee data security during transmission. Digital Signatures DocumentCenter™ associates a unique digital signature with each document uploaded. This digital signature ensures that a document is tamper-proof throughout its lifecycle within the DocumentCenter™ hosted environment. *scanner and capture software is required for inputting paper-based documents into the document repository. |
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